Education Technology

One of the things I  like about Google Docs is how often they are updated and improved.  The latest improvements are Document outline and Document expiration dates. Document Outlines will help you navigate lengthy documents by showing you the different headers and sub titles of the document on a navigation side bar.  You need to go to "tools" and then "document outline"  If you do not normally use headers or forgot to add headers to your document, Google will do that automatically for you...#winwin The next feature is Expiration Dates on Drive, Docs, Slides and Sheets.  You can now set expiration dates on these types of files.  Many times we work with projects that involve other people.  We share the document/folder with others; this gives them perpetual access to those documents unless we manually go into the document and remove their access (you have to remember to do this...so setting a timer or calendar alert?) With the newest release, you can now ...

One of the most common complains I hear when training staff on Google Apps is: " I can't use Google Docs because it is nearly impossible to share them with all my parents.  Not everyone has a Google account" This is a very common misconception.  Google Docs, Slides and any Google app allows you to share your final products with anybody.  The way by which we share these items is different. We are used to creating a document, a newsletter or even a presentation and attaching to a parent group email.  We are using email as the vehicle to deliver our product.  This method requires the other users to have compatible software or accounts to open the attachment sent in the email. With Google, you don't have to worry about programs, versions of programs ( read: I did my newsletter on Word 98 but they have either a newer version of Word or an older version of Word) or user accounts.  Simply grab a shareable link and you are good to go! Below I will explain how to d...